Executive Assistant (Japanese Speaker)

Executive Assistant (Japanese Speaker) – Gloucester

Salary £35,000

An excellent opportunity has arisen for a Japanese speaking Executive Assistant to enhance the Senior Team’s effectiveness by providing management support and to allow an effective flow of information from the Japanese headquarters into the UK office.


  • To provide support for the Senior Team. This would include the Project Director, Deputy Project Director and Project Manager.
  • Maintain the Senior Team’s schedule by planning and scheduling meetings, conferences, teleconferences and travel.
  • Produces information in both English and Japanese by transcribing, formatting, inputting, and editing information into the required format. This would include the use of Microsoft Office packages, in particular, PowerPoint
  • Conserve Senior Team’s time by reading, researching, and routing correspondence (including emails and other written information); drafting letters and documents; collecting and analysing information; initiating telecommunications, again, both in English and Japanese
  • Monitoring emails to determine high priority actions
  • To attend meetings to provide translation from Japanese into English, ensuring that important messages are highlighted
  • To update the Performance Visual Management board once a week
  • Record, transcribe and distribute minutes of meetings
  • Process expense claims
  • Provide general administrative support for department where necessary.  To include managing diary arrangements, booking appointments and meetings, co-ordination and booking of travel arrangements
  • Provide support as detailed above for business visitors, as necessary
  • Ensuring that an effective filing system is in place and that documents are well organised and easily retrieved


  • Ensure that documents are produced in line with company guidelines
  • Office management support where necessary

Knowledge and Skills


  • Proven experience of working at the Executive Assistant level
  • Fluency in both written and spoken Japanese and English.  In particular, experience of using both languages in a business setting


  • Excellent time management and organisational skills
  • Excellent Word, Powerpoint, Excel and Outlook skills
  • High level of verbal and written communication skills
  • Professional approach with good interpersonal skills
  • Ability to multitask and prioritise workload


  • A positive, open and ‘can do’ attitude
  • A willingness to continuously improve performance and implement lessons learned
  • A commitment to work safely at all times
  • A keenness to work effectively with others towards common goals
  • Willingness to work flexibly in accordance to the Senior Team’s schedule
  • Strong problem solving and decision making ability

Special Requirements:

  • Ability to hold UK Security Clearance (depending on location)


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  • Job Category Office
  • Job Location Gloucester
  • Job Salary £35,000
  • Job Salary Benefits
  • Job hours Full-Time
  • Job Type Permanent
  • Job Ref 602108

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